As a registered graduate student you will need to apply for Leave to Work Away if at any time you plan to work away from Cambridge to conduct fieldwork, undertake work directly related to your studies or "write up" prior to submission of your thesis.
You do not need to apply for short trips (up to 2 weeks) but you must apply for any period longer than this, even if you are returning home.
**For trips less than 2 weeks you must still complete a Risk Assessment form (see below).**
It is very important that the University has a record of where you are when not in Cambridge. For those students sponsored under Tier 4, it is absolutely essential.
You should not consider leaving Cambridge without having received notification by email from the Student Registry that your application to work away has been approved.
You can now apply for University Travel Insurance (which is free) prior to having your Leave to Work Away Approved - and for shorter trips which do not need LTWA.
It is now the responsibility of the student to ensure that the Leave to Work Away is approved. Please make sure that you apply well ahead of going on your fieldwork trip (probably at least 2 months ahead) to make sure that the whole process is completed before you go. Please remember to check the stage of your application on your CamSIS self-service pages. The application goes first to the supervisor for approval, then to the Department (Prudence Golding-Fuller - administrator), then to the College, then to the Degree Committee (Prudence Golding-Fuller - administrator), then to the Student Registry. If your application does not progress please contact the person responsible for the stage where the application is stuck immediately.
It is very important that you keep a close eye on your application via your self-service as the University Fieldwork Fund administrator will not consider your application for funds if your leave has not been approved before you go on fieldwork trip.
Please read our Central POLIS Graduate Resources Webpage very carefully to make sure that you fully understand the Department procedures concerning Leave to Work Away, Fieldwork and Fieldwork Funding. The Central POLIS Graduate Resources Webpage will be updated regularly to reflect any changes that are made to the procedures.